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How to Write an Appendix ( APA,MLA & Harvard)| Structure, Examples


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This guide will walk you through the steps you need to take to write an appendix from coming up with an idea to publishing your finished product. Appendixes are useful additions to just about any type of report or book but they’re especially helpful when sharing research or related information that doesn’t fit into the main text body.

They’re also great when you have links or references that could be useful in the future but don’t want to clutter up your current work with them. Tying up loose ends and providing further clarification in your work an appendix can be an essential tool to aid your readers in understanding what you have to say. This article from our annotated bibliography service it will explain to you the different ways you can structure your appendix.

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Collecting Content for the Appendix

Many of us struggle with how to write an appendix. or just a section at the end of our manuscript, and how should we format our appendix. We’ve compiled some basic guidelines for you to follow as you figure out how to write an appendix for your next academic paper.

While they may vary depending on which style guide you use, these tips will help get you started. An appendix is usually found at the end of a book or report and is used to include additional information that doesn’t fit into any other part of your work. This can be figure tables charts and or research data depending on what type of work you are writing.

When formatting how to write an appendix for papers like dissertations and thesis papers there will also be one main body followed by an abstract and then followed by appendices which could include; tables, figures, and lists among other things.

How to Put in Supporting Graphs, Charts, or Images in Appendix

If you’re writing a paper on global warming for example you might consider including a bar graph of previous average temperatures in your area or a chart showing projected global temperature rises over time. These will help readers understand your data and make it easier for them to take it all in at once.

In many cases text alone just won’t do justice to research-based information using charts and other visuals is much more engaging. Your readers are likely more interested in looking at these types of visual elements than they are in reading through paragraphs upon paragraphs of text.

How to Note Your Research Instruments in The Appendix

Your appendix is a place to list your research instruments and anything you used to gather data. You may have things like surveys evaluation forms, and so on. If you’re writing an academic paper be sure to include any questionnaires or interview questions here too. Here’s a list of types of research instruments, when you need to ask people questions about something.

Please rate how satisfied you are with your computer skills, Interviews. When you want people to talk at length about something. Tell me everything you know about business and observation schedules. When you observe behavior in detail over time. Observe. three different teachers giving directions in class-Participant observation, chart diaries, journals logs. When someone writes down what they see happening during an event or period.

How To Add in interview Transcripts or Surveys in Appendix

What are you trying to accomplish;

  • Are there existing barriers
  • How many people agree with your assessment AND how many don’t Have
  • If there has  been previous efforts to address a problem like yours that worked and didn’t work for example, if you were pitching a new idea for outreach programs in your community. It would be helpful to see what percentage of current clients live nearby and how they found out about you in addition to having contact information.

If you can quantify things. It will help make your case more convincing. You could have actual survey results showing that 75% of current clients live within five miles or interviews with ten different customers explaining why they love your service. The more information you have on hand to back up your claims, the better off you’ll be when making decisions about moving forward with a project.

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How To Format the Appendix

After your table of contents, you have your appendix. There are several ways to order an appendix. You can use alphabetic order with items coming before items and so on, or you can use some other system: chronological in reverse alphabetical within a category or numerical. In any case, you must keep everything in its place so that anyone who wants to refer back to a statistic or source reference doesn’t have to scan through pages looking for it.

Use subheadings within each section so that if someone is looking for a specific piece of information they can easily find it. This is especially important if there are many sources listed in one section. Make sure all statistics are cited correctly and double-check for any mistakes. Have someone else proofread your work as well.

How to Order the content in the appendix

Once you’ve decided what content will go into your appendix it’s time to put that information in order. This might require some additional research to ensure you don’t make a mistake. For example, say you want to include a list of common abbreviations for medical symptoms. First, make sure you know what those abbreviations are and that they are spelled correctly, you can use Google or another search engine to find that out

Then decide how best to present that information in an appendix. Figure out what makes sense and then follow through on your decision by ordering accordingly.

Place the appendix after your reference list

Have you ever noticed how many appendices are in academic articles, book chapters, and research papers. It seems like most of them have an appendix? We all know what an appendix is it’s that part of a paper or report where you put supplementary material.

For example, if you’re writing about your experience on a trip to Mexico, maybe you also want to include some vocabulary words and Spanish grammar lessons. As part of your formal report or journal submission, these should go in your appendix rather than cluttering up your body text.

Here are some dos and don’ts when it comes to writing an appendix

Polishing the Appendix

Writing a good appendix is an art that not all authors master. Let’s talk about how to write an appendix. This will be useful for you if you want to. To figure out if you have enough room in your paper for everything you want it helps to include all of your content It also allows you to easily see whether or not there’s room for more material. If you don’t have space, consider removing some content or reorganizing it into another part of your paper.

You may also find that some sections are unnecessary and can be deleted altogether without harming your argument. Remember it’s better to leave something out than add too much and risk losing focus on your topic. When writing an appendix, make sure that whatever information you’re including is directly related to your thesis statement and doesn’t distract from its purpose.

Revise the appendix for clarity and cohesion

The purpose of an appendix is to provide additional information that supports your primary content without breaking up your primary text. This means you should revise and rearrange any information in your appendix so it flows logically with your main text.

Remember, it should seamlessly work with all other supporting material. A poorly written appendix can distract from your arguments by pulling readers away from your core claims, or worse by appearing as if you are making unsubstantiated claims. Make sure to clearly label each section of your appendix and include both an introduction and conclusion for each one.

Check for spelling or grammar errors

Although an appendix is included in your paper to further support your thesis statement, it can’t be riddled with spelling or grammar errors. These types of mistakes can hurt your credibility and make it seem like you were too lazy to thoroughly proofread your work.

You should always strive for a paper that will represent you in a positive light and presenting information that contains careless errors is not going to achieve that goal. When writing an appendix double-check all of your information so that it is presented professionally. If you are having trouble finding someone to help check over your work try asking friends, family members, professors, colleagues, or even professionals annotated bibliography writers who do proofreading as part of their job.


Appendices are a great way to bulk up a paper and help organize information so that it’s easier for readers to digest. Appendices may not be as exciting or useful as an introduction or conclusion but they can be pretty useful.

For example, an appendix may include; a glossary of terms used in your paper or comprehensive lists of resources used in research.

Both of these appendices would make it easier for readers to digest large amounts of information quickly and use your work for further research. The most important part about writing an appendix is that you must decide if your appendix is essential or nonessential if you think that including one will help your reader understand your work better, then it’s probably worth it.

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